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Acadia Healthcare Administrative Assistant in Indianapolis, Indiana

Description

Perform a broad range of clerical, administrative, and analytical duties with varying degrees of scope, complexity, and confidentiality for the executive departments and the CEO. This includes but not limited to scheduling, data processing, computer support services, delivering and/or picking up material from other sites. Exercise independent judgment and initiative in establishing Licensed Independent Practitioner’s contracts and initial applications and Physician credentialing files. Order supplies in compliance with corporation budget. Work professionally with all level of employees including top management, internal and external to Options. Develop a variety of business correspondence, technical/specialized reports, graphs, etc. Maintain both computerized and manual recordkeeping systems. Process all types of forms/documents assuring completeness/accuracy of information for the CEO.

Qualifications:

  • Associate Degree in Office Management (or related field); Bachelor’s Degree preferred. Experience may be used in lieu of degree. (H.S. minimum education)

  • Proficiency in the use of Microsoft office.

  • Outstanding organizational and interpersonal skills.

  • Outstanding oral and written communication skills. Ability to read and comprehend instructions, short correspondence, and memos. Ability to write correspondence. Ability to effectively present information to the general public and employees of the organization.

  • Work effectively to communicate goals and objectives, establish trust, build and maintain relationships, and work as a team player to achieve common tasks.

  • Must be flexible and adaptable to support Options business goals – willing to adjust and accept changes in direction, priorities even on short notice.

  • Maintain confidentiality of information at the executive level.

  • Minimum 21 years of age.

Skills, Knowledge, and Abilities:

  • Ability to adhere to safety policies and procedures.

  • Ability to use good judgment and to maintain confidentiality of information.

  • Ability to work as a team player.

  • Ability to demonstrate tact, resourcefulness, patience and dedication.

  • Ability to accept directions.

  • Ability to work in a fast-paced environment.

  • Ability to react calmly and effectively in emergency situations.

Physical, mental, and special demands:

  • Hand-eye coordination, finger dexterity, close vision/distance vision and depth perception.

  • Ability to work assigned hours per week.

  • Ability to sit for long periods of time.

  • Ability to lift up to 25 pounds.

  • Ability to reach above, at, or below shoulder height (bend, squat, stoop, twist, and kneel.

Machines, tools, equipment:

  • Telephone, switchboard paging system, walkie-talkie.

  • Facsimile Machine, Postage Meter, Copy machines.

  • Computer and Microsoft Office Software Package.

Qualifications

Skills

Preferred

  • Attention to Detail: Advanced

  • Planning & Organizing: Advanced

  • Problem Solving: Intermediate

  • Typing: Intermediate

Behaviors

Preferred

  • Team Player: Works well as a member of a group

  • Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations

Preferred

  • Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals

Education

Required

  • High School/GED or better

Preferred

  • Bachelors or better in Business

  • Associates or better in Business

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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